How do you communicate to your patients or plan members regarding a merger or acquisition?

With the acceleration of mergers and acquisitions across all healthcare verticals, the question is posed for your consideration, how do you communicate with your consumers, patients or plan members about a merger or acquisition? Do you communicate on a personal level what's going on at all, or do you rely on the news media to carry the story?

This is an important question.

After all, most organizations, if they are paying any attention to communications detail, are decent at communicating with physicians and employees about what's going on. Timing can sometimes be an issue internally, especially if a news reports hit the street before employees know.

But commonly, where most healthcare organizations fall down in the communications chain, is how they communicate the merger or acquisition with patients, consumers, and vendors.

They are important audiences and you need to control your message with them as you do internally and with the media. In the age of social media where everyone has the potential to become paparazzi, why would take a chance on publicly generated comments? Comments, that may or may not have your brand messages and information.

When you did your Q&A for internal audiences, did you consider who has daily interaction with consumers, vender and patients, creating and training them with a Q&A for their use? Probably not. That my friends, is a missed opportunity to point up the positives, strengthen your brand and create a better experience for your end-user.

But the communication does not end there. You also need a plan that provides all of your audiences with regular updates about how the merger or acquisition is progressing and what it means to them. You have an opportunity to engage in a meaningful dialogue with your patients during this period. Don't waste it. Just don't assume that because they are your patients, that they don't care, don't have concerns about how it effects them, or don't want information about what's occurring in your organization.

And if you are think about changing the name because two health systems merge, then you need to start planting that idea now.

Having been though more mergers and acquisitions that I care to remember, my communications plans have been extremely detailed and project management oriented. Most importantly, the plan also detailed how I has going to communicate with patient's message frequency and methods.

Never, ever, miss an opportunity to strengthen you brand messages and control the messaging with key audiences.

My best merger-acquisition marketing communication plan ever? Glad you asked- 5 brands, 17 legal size paper pages, containing over 250 steps, not only to inform and minimize patient, employee, physician and consumer defections, but to move four of the acquired brands to our existing brand and brand architecture at the same time.

Good luck. Be detailed. Take nothing for granted. Use all available communication means- direct mail, press, web site, social media etc.

And communicate, communicate and communicate.

You can continue the conversation with me on:
LinkedIn: http://www.linkedin.com/in/krivich0707
Twitter: http://www.twitter.com/mkrivich
Web site: http://www.themichaeljgroup.com/

For more information, or to discuss your strategic healthcare marketing, customer experience management, marketing/sales integration or start-up needs, you can learn more at my web site the michael J group; email- michael@themichaeljgroup.com; or phone by calling me at 815-293-1471.

How do you tell you have an ineffective healthcare marketing operation?

Strategy and effective marketing operations is everything today in healthcare marketing. And if you have a bad strategy or no strategy, combined with marketing operational deficiencies, then no amount of tactical execution will overcome ineptitude. If you don't have a good strategy, any old road will get you to where you want to go, with significant inefficient resources utilization in cost, human capital and loss of return. Some of the verticals in the healthcare industry, are notorious for no strategy and just plain bad marketing operations, following the herd and just keeping the internal audience happy with what they want.

Here are the signs that you have a bad or nonexistent healthcare marketing strategy/operation:


1. There is no marketing plan.
2. The marketing plan is not integrated with the organizations business and financial plan.
3. Your brand messages are not clear, and are not integrated across internal and external audiences.
4. The CEO sets the marketing priorities based on what others are doing , the loudest voice in the room or just because he or she likes it.
5. Departments are creating their own logos and communications. Only coming to marketing to "make it look pretty".
6. Marketing has little or no resources allocated for market research.
7. Marketing does not have an organizational voice or champion.
8. Your marketing department can't demonstrate an ROI.
9. Sales is out there creating their own materials.
10. The triangle of Public and media relations, social media and internet, as well as traditional marketing is nonexistent or if it exists, lacks integration.
11. Little internal communication throughout the organization regarding marketing efforts.
12. Marketing is just viewed by senior management as a bunch of people who make things look pretty.
13. And my favorite, one senior vice president thinks thy have all the answers, doesn't listen to reason and thinks they can write as well.
14. Marketing is not at the senior management table.
15. Marketing does not report directly to the CEO.

Healthcare verticals where this is pretty common and relevant: hospitals; physicians offices; hospice; home health care; and specialty pharmacy.

Healthcare is transforming from a provider-dominated and directed model, where these types of behaviors and operational deficiencies really didn't make much of a difference. In the evolving consumer or patient-directed and dominated healthcare model, continuation of these marketing operational structures and behaviors need to be weeded out.

The healthcare consumer is becoming a harsh mistress and will not tolerate an unresponsive healthcare organizations. Old ways of marketing must be replaced with a new understanding of marketing in healthcare and its power in the marketplace.

Welcome to retail healthcare.

You can continue the conversation with me on:

LinkedIn: http://www.linkedin.com/in/krivich0707
Twitter: http://www.twitter.com/mkrivich
Web site: http://www.themichaeljgroup.com/

For more information, or to discuss your strategic healthcare marketing, customer experience management, marketing/sales integration or start-up needs, you can learn more at my web site the michael J group; email- michael@themichaeljgroup.com; or phone by calling me at 815-293-1471.

Is earned media still a viable healthcare marketing strategy?

With everyone a buzz about social media, web sites, apps, channel specific publications, blogs, YouTube, twitter etc., and the supposed decline of print media, is chasing earned media still worth the effort? It does seem, except for pharmaceutical and medical device manufacturers, that earned media is on the decline for other types of healthcare organizations. And the reasons why puzzles me.

Is earned media to hard?

In any brand marketing campaign, its easy to focus on the "hot button" techniques to show the CEO and Board, that you are up-to-date and executing your marketing with the latest and greatest. Make no mistake about it, earned media is hard. You have to develop relationships with reporters. You have to plant and cultivate story ideas. You have to respond to reporters request for more information. It takes time. It takes patience. It takes resources, in a period of time where all we ask on a daily basis is, "What did you do for me today?"

And in the pressures of today's immediate gratification world, earned media seems so anachronistic.

That's a mistaken attitude.

Earned media has value.

All that content that goes online comes from somewhere. A reporter has to write it. A network broadcaster has to cover it. Columnists look for it. It goes out on facebook, web sites, YouTube, twitter and gasp, print editions of magazines, daily newspapers and specialty publications.

Since it comes under the byline of a reporter, there naturally flows some journalistic credibility that is conferred on the story. The more people say that they don't believe what they read, the more that they believe it. We are expected to advertise. We are expected to do direct mail. Communication of our brand messages and potential product experiences are expected by the consumer. Whether they believe it or not is another matter.

Earned media can become viral in nature because it has so many different outlets. When a news outlet or publication carries your brand messages, it makes what you are doing seem more believable. Once they story runs about a topic and you're the first, it's much harder for your competitors to get out there with the same message. A powerful way to differentiate yourself which also has a considerable number of aftermarket uses.

There is a payoff.

Besides the advertising equivalency return for earned media ratio and successful brand image awareness measurement, there is a compelling reason for developing earned media relationships.

Every organization will experience a communications crisis. Taking the time to develop positive relationships with reporters, blog writers, broadcast media and others has a big payoff in a media driven crisis. The development and cultivation of a relationship with media doesn't mean that the story won't run. But what it can mean, is the difference between a story that is balanced and fairly reported, versus a story that is one-sided against you. As we all know, negative news about travels farther and faster than positive news, which does more harm than good over the long haul.

So, maybe it's time to rethink that "old bygone era strategy" of actively planning for and pursuing earned media.

You can continue the conversation with me on:
LinkedIn: http://www.linkedin.com/in/krivich0707
Twitter: http://www.twitter.com/mkrivich
Web site: http://www.themichaeljgroup.com/

For more information, or to discuss your strategic healthcare marketing, customer experience management, marketing/sales integration or start-up needs, you can learn more at my web site the michael J group; email- michael@themichaeljgroup.com ; or phone by calling me at 815-293-1471.

Integrating Brand Messages Into Your Public and Media Relations

How much more effective would your marketing campaigns be if you made a conscious effort to frame your messaging in your Media Relations (MR) and Public Relations (PR) campaigns around the main brand messages you use in your marketing campaigns?

More often than not, brand messages in healthcare PR-MR rely on the "about us" statement to carry that weight. Little if any attention is given to using public and media relations as a strategic and integrative vehicle in the overall marketing effort.

And that is a missed opportunity.

As healthcare organizations, we are expected by our audiences to advertise, write white papers, create case studies, write impactful sales materials, partner with leading market research organizations to present "groundbreaking" topical surveys and results, as well as other materials. That is a given. People see and read, they (hopefully) advance the brand, maybe generate some sales leads or in some cases bring a sense of accomplishment to internal audiences because in the end, all of these materials are "about us". Activity measurement as opposed to outcomes measurement.

Now think. What is the value of these same messages being crafted in such a way through PR-MR to your organization? The more people say they don't believe what they read and see, the more that they believe what they read and see. A positive news story online, print or electronic carries with it a measure of credibility conferred by the publication, news organization or web content carrier that the story has some measure of truth and validity. Can't buy that in advertising, direct mail or contests.

PR-MR can be summed up by the following:

Presence Builds Preference

and

Perception- Leads to Opinion- Becomes Fact

PR-MR can provide you with a continuous brand presence in the market that you cannot afford through traditional or online paid efforts. It can successfully build positive impressions, solid opinions which after a while other companies and individuals will come to believe about your organization and, this is an important and... build relationships with the media and audiences that can be leveraged to your benefit in times of crisis.

In my experience, it is not uncommon to generate on an annual basis for small healthcare organizations $1 million plus in equivalent advertising through a PR-MR program. For larger companies, an aggressively planned and consistent PR-MR program generates $10s of millions of equivalent advertising dollars. Ask your Executive Suite for that kind of money for paid advertising in this or any economy and see what happens.

If you are not integrating your brand messaging into your PR-MR efforts, your losing the opportunity of a lifetime and potentially your markets.

PS. It's just not writing press releases.

If you need assistance or would like more information, you reach me directly at 815-293-1471.

A Lesson in Public Relations

The Chicago Bears held a press conference on January 5, 2010, after a dismal at best season long performance by management, the coaching staff and players. No need to go into the gory details; the lesson here is how not to handle public relations.

For weeks now, the media and public has been in an uproar over team performance. This was exacerbated by a perceived lack of indifference and arrogance by the team leadership. Clearly a crisis communications situation if anyone in the PR department at Halas Hall was paying attention.

The Press Conference

A press conference is held, they trot out the team President, General Manger and Head Coach all in that order. The President speaks, apologizes and was contradictory in his remarks about the situation being unacceptable, change is needed, mistakes were made, but things are going to stay essentially the same. He spoke for 20 minutes which was 15 minutes too long.

The GM gets up apologizes, says mistakes were made, change is needed, but things are going to stay essentially the same and I would make the same decisions the same way again. He also has a different message than the team president. Q and A ensures.

Head Coach gets up, has a different message than the other two, is arrogant and testy that he is being questioned about any of this and never admits to making any mistakes. Change is needed but things are going to be the same. He fires his entire offensive staff, demotes himself from being the defensive coordinator and life goes on.

The PR department for the Chicago Bears should be fired in mass for that performance. As a marketing and PR professional this was an embarrassment.

What Went Right?

Virtually nothing.

What Went Wrong?

Virtually everything.

Let Me Count the Ways

Lack of organizational understanding of the need to handle this as a crisis communication situation
Different, conflicting senior management messages
Testy responses to questions
Lack of preparation by speakers in understanding the seriousness of the communication
Poor speaker body language
No overriding organizational message
Organizational arrogance
Lost messaging opportunity
Appearance of offense to blame for the season
All three senior managers appearing not to be accountable
The organization furthering to anger the media and fan base

What struck me about was the similarity to how I have seen hospitals and healthcare systems handle crisis communication situations and public relations.

Is it not true that any press is good press! And the Bears are getting a lot of bad press locally, regionally and nationally.

PR Lessons for Hospitals and Healthcare Systems

Understand the nature of the situation
Be transparent
Be proactive in how you intend to address the situation
Limit the amount of time senior leaders i.e. the CEO or president speak
Make sure everyone has the same message and is on board
Develop strong organizational messaging of care and concern
Don’t scapegoat
Don’t blame others or give the appearance of blaming others
Don’t tell people things will change when things are not changing
Practice, practice, practice
Anticipate hard questions and do a strong Q&A document
Bring in an outside PR firm for another viewpoint
Understand that your reputation is built up over a long time and can be destroyed in a few short minutes
Remember that it is not just a three day story
Watch your body language
Know your facts about past performance, reporters will be prepared

I can reached at 815-293-1471 for marketing and PR consulting, or via email at the themichaeljgroup@aol.com

Swine Flu and the Media Equals Opportunity

Okay, are the hospitals and health systems paying attention?

With the media creating a panic about swine flu and the chances of a worldwide pandemic, now is the time for the healthcare system to step forward.

Get those PR and Marketing departments off their chairs and into the media, on your web site and into community with health, prevention and treatment options on the swine flu. Leverage the opportunity to do some good for a change instead of waiting for things to happen.

Okay, free consulting follows:

• First, get your docs together in rapid order and get them on board.
• Second, link your web site to the CDC, WHO, etc., and make a big deal out of it.
• Third, prepare some material for distribution in the community. i.e., grammar schools, high schools, private grade schools, senior centers, community groups, local employers etc., and such with tips and ideas for prevention, health information etal. That is what you do!
• Four, write a series of press releases and get them out to the local media and position a doc or docs from your medical staff as the content experts. Arrange some media interviews.
• Five, establish your hospital or health system as the "go-to" information source.
• Six, run some informational public service newspaper ads.
• Seven, write and distribute some PSAs for newspapers and broadcast media, don't forget local cable.
• Eight, get your docs into the community and speaking.
• Nine, be transparent and explain how you will handle a swine flu outbreak in your community.
• Ten, start over repeating steps one to nine again and again and again.

CEOs repeat after me, I will take advantage of opportunities such as this for the greater good of my community.